Welcome to our website and thank you for your interest in our company. We take the protection of your personal data very seriously. We process your data in accordance with applicable personal data protection legislation, in particular the GDPR and our country-specific implementation laws, which provide comprehensive information about the processing of your personal data by PhytoLab GmbH & Co. KG and your rights.
Personal data is any information that makes it possible to identify a natural person. This includes, in particular, your name, date of birth, address, telephone number, email address and IP address.
Anonymous data is available if no personal reference to the individual/user can be made.
Responsible body and data protection officer
PhytoLab GmbH & Co. KG
Dutendorfer Straße 5-7
Contact info of the data protection officer
Your rights as a data subject
We would first like to notify you of your rights as a data subject. These rights are set out in Articles 15 - 22 GDPR, and include:
• The right of access (Art. 15 GDPR),
• The right to rectification (Art. 16 GDPR),
• The right to data portability (Art. 20 GDPR),
• The right to object to data processing (Art. 21 GDPR),
• The right to erasure / right to be forgotten (Art. 17 GDPR),
• The right to restriction of data processing (Art. 18 GDPR).
To exercise these rights, please contact: firstname.lastname@example.org.The same applies if you have any questions regarding data processing in our company. You also have a right of appeal to the relevant data protection supervisory authority.
Right to object
Please note the following with respect to your right to object:
When we process your personal data for the purpose of direct marketing, you have the right to object to this data processing at any time without providing the reasons for such objection. This also applies to profiling insofar as it is associated with direct marketing.
If you object to the processing for direct marketing, we will no longer process your personal data for such purposes. The objection is free of charge and can be made informally, where appropriate to: email@example.com
Should we process your data to protect legitimate interests, you may object to such processing at any time for reasons that arise from your specific situation; this also applies to profiling based on these provisions.
We will then cease to process your personal information unless we can demonstrate compelling legitimate grounds for processing such information that outweigh your interests, rights and freedoms, or the processing is intended to assert, exercise or defend legal claims.
Purposes and legal bases of data processing
The processing of your personal data complies with the provisions of the GDPR and all other applicable data protection regulations. Legal bases for data processing arise in particular from Art. 6 GDPR.
We use your data to initiate business, to fulfil contractual and legal obligations, to conduct the contractual relationship, to offer products and services and to consolidate customer relationships, which may include marketing and direct marketing. (To Answer contact requests).
Your consent also constitutes a data protection regulation. In this respect, we will inform you of the purposes of data processing and the right to withdraw your consent. If the consent also relates to the processing of special categories of personal data, we will explicitly notify you in the consent process, Art. 88 (1) GDPR.
Processing of special categories of personal data within the meaning of Art. 9 (1) GDPR may only take place where necessary on the grounds of legal regulations and there is no reason to assume that your legitimate interests should prevail to the exclusion of processing such data Art. 88 (1) GDPR.
Disclosure to third parties
We will only transmit your data to third parties within the scope of given statutory provisions or based on consent. In all other cases, information will not be transferred to third parties unless we are obliged to do so owing to mandatory legal regulations (disclosure to external bodies, including the supervisory authorities or law enforcement authorities).
Data recipients / categories of recipients
In our organisation, we ensure that only individuals who are required to process the relevant data to fulfil their contractual and legal obligations are authorised to handle personal data.
In many cases, internal and external service providers assist our specialist departments to fulfil their tasks (Passage on the Disclosure to third parties s.o.). The necessary data protection contract has been concluded with all service providers.
Transfers of personal data to third countries
A transfer of data to third countries (outside the European Union or the European Economic Area) shall only take place if required by law or if you have provided your consent for such a transfer.
We do not transfer your personal data to service providers or group companies outside the European Economic Area.
Period of data storage
We store your data for as long as such is required for the relevant processing purposes. Please note that numerous retention statutory periods require that data must be stored for a specific period of time. This relates in particular to retention obligations for commercial or fiscal purposes (e.g. commercial code, tax code, etc.). The data will be routinely deleted after use unless a further period of retention is required.
We may also retain data if you have given us your permission to do so, or in the event of any legal disputes and we use the evidence within the statutory limitation period, which may be up to 30 years; the standard limitation period is 3 years.
Secure transfer of data
We implement the appropriate technical and organisational security measures to ensure the optimal protection of the data stored by us against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. The security levels are continuously reviewed in collaboration with security experts and adapted to new security standards.
The data exchange to and from our website is encrypted. We provide https as a transfer protocol for our website, and always use the current encryption protocols. In addition, we offer our users content encryption in our contact forms and applications. We alone can decrypt this data. It is also possible to use alternative communication channels (e.g. surface mail).
Obligation to provide data
A range of personal data is required to establish, implement and terminate the obligation and the fulfilment of the relevant contractual and legal obligations. The same applies to the use of our website and the various functions we provide.
We have summarised the relevant details in the above point. In some cases, legal regulations require data to be collected or made available. Please note that it will not be possible to process your request or execute the underlying contractual obligation without this information.
Data categories, sources and origin of data
The data we process is defined by the relevant context: it depends on whether, for example, you place an order online, enter a request on our contact form or if you want to send us an application or submit a complaint.
Please note that we may also provide information at specific points for specific processing situations separately where appropriate, e.g. when uploading application documents or when making a contact request.
We collect and process the following data when you visit our website:
• Name of the Internet service provider
• Information on the website from which you visited us
• Web browser and operating system used
• The IP address by your allocated Internet service provider
• Files accessed, volume of data transferred, downloads/file export
• Information on websites accessed on our site, including date and time
• Accessed page host name and status code
• For reasons of technical security (in particular to safeguard against attempts to attack of our web server), this data is stored in accordance with Article 6 (1) lit f GDPR. Anonymisation takes place no later than after seven days by abbreviating the IP address so that no reference is made to the user. The anonymized IP address is stored for 60 days. The error logs, which record incorrect page views, is deleted after 7 days. This contain besides error massages, the accessing IP address and - depending on the mistake - the accessed website.
We collect and process the following data as part of a contact request:
• Last name, first name
• Contact information
• email address
• Info on wishes and interests
We collect and process the following data as part of online applications:
• Last name, first name
• Email address
We collect and process the following data for newsletters:
• Email address
Contact form / Contact via email (Article 6 (1) lit a, b GDPR)
A contact form is available on our website which can be used to contact us electronically. If you write to us using the contact form, we will process the data you submitted in the contact form to respond to your queries and requests.
In so doing, we respect the principle of data minimisation and data avoidance, such that you only have to provide the information we require to contact you, which is your email address and the message field itself. Your IP address will also be processed for technical reasons and for legal protection. All other data is voluntary, and additional fields are optional (e.g. to provide a more detailed response to your questions).
If you contact us by email, we will process the personal information provided in the email solely for the purpose of processing your request. Please be aware that we can not reply to your request if you do not provide the data marked as obligatory.
Newsletter (Article 6 (1) lit a GDPR)
You can subscribe to a free newsletter on our website. The email address you provided when you subscribed to the newsletter will be used to send the non-personalised newsletter.
The principle of data minimisation and data avoidance is observed here, as only the email address is mandatory. Your IP address will also be processed when you subscribe to the newsletter for technical reasons and legal protection.
You can of course terminate the subscription at any time via the opt-out option provided in the newsletter and therefore withdraw your consent. You can also unsubscribe from the newsletter via our website.
Application portal (Article 6 (1) lit a, b GDPR)
Thank you for your interest in the activities of our company PhytoLab GmbH & Co. KG. We are aware of the importance of your data and process the personal data you provide on the application form solely for the purposes of the effective and correct execution of the application process and for contacting you during the application process. We shall not disclose data to third parties without your consent.
As part of the application form you will be asked to provide personal information. In so doing, we respect the principle of data minimisation and data avoidance, such that you only have to provide the information we require to carry out a review your application documents, e.g.: your curriculum vitae, personal letter and your certificates or if we are legally obliged to collect such information. The mandatory fields are marked with a (*). Your IP address will also be processed for technical reasons and for legal protection.
We cannot review your application documents without this data, so in this case our application system will not allow us to upload the application documents. You can, of course, submit voluntary information on the application form.
We implement the appropriate security measures to ensure the optimum protection of your data. Your application documents will be encrypted and transmitted to us through our application system.
We store your data for the above purpose until the application process has been completed and the relevant deadlines have expired, which will be no later than six months after receipt of a decision. However, you may allow us to store your application documents for a longer period to review them for other vacancies that match your profile.
We require your consent for this, which you can provide by clicking the checkbox prior to uploading your application documents. In this case, we will store your data for 12 months. You can withdraw your consent at any time without stating the reasons for such with effect for the future via email to firstname.lastname@example.org or via surface mail to MB Holding GmbH & Co. KG, Personalabteilung, Dutendorfer Straße 5-7, 91487 Vestenbergsgreuth.
Automated decisions in individual cases
We do not use purely automated processing to make decisions.
Cookies (Art 6 (1) lit f GDPR / Art. 6 (1) lit. a GDPR Consent)
Our website uses “cookies” at various locations, which serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are placed on your computer and stored by your browser (locally on your hard disk).
Cookies enable us to analyse how users use our websites so we can design the website content in accordance with the visitor’s needs. Cookies also allow us to measure the effectiveness of a particular ad and, for example, to place it based on the user's interests.
Most of the cookies we use are "session cookies", which will be automatically deleted after your visit. Persistent cookies are automatically deleted from your computer when their validity period (generally six months) has expired or you delete them yourself prior to expiry.
Most web browsers automatically accept cookies. You can generally change your browser's settings if you prefer not to send the information. You can still use the offers on our website without restrictions (exception: configurators).
Please note: If you deactivate the placing of cookies on your device, you may not be able to access all our website functions in certain circumstances.
User profiles / Web tracking
This website gathers and stores data by using technology from the etracker GmbH (www.etracker.com) for the purposes of marketing and optimization. By using a pseudonym, it is possible to generate a usage Analysis out of these data. Therefore Cookies can be used. Cookies are a matter of little text files, which get in-house stored on temporary store on internet browser of the website visitor. Cookies enable recognition of the Internet browser.
Collected data by usage of etracker-Technology will not be used to identify the website visitor, if the data subject did not gave his separate consent. Neither, these data will be used to combine personal data to the person behind the pseudonym.
It is possible to object the collection and storage of data at any time with impact for the future. “
Links to other providers
Our website also contains - clearly identifiable - links to the Internet sites of other companies. Although we provide links to websites of other providers, we have no influence on their content, and no guarantee or liability can therefore be assumed for such. The content of these pages is always the responsibility of the respective provider or operator of the pages.
The linked pages were checked at the time of linking for potential legal violations and identifiable infringements. No illegal content was identified at the time of linking. However, a permanent content control of the linked pages is not reasonable without concrete evidence of an infringement and, upon notification of a violation of rights, such links will be promptly removed.
YouTube with extended privacy
Our website uses plugins of the YouTube-websites. These websites are operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. We are using YouTube in the extended privacy mode. According to YouTube this mode prevents information on our website´s visitors from being collected before the respective video has been started. A transfer of such data to partners of YouTube, however, is not strictly prevented by the extended privacy mode. That, as YouTube establishes a connection to the Google DoubleClick-network – whether or not you are watching a video. As soon as you start a YouTube video on our websites, a connection to the YouTube-servers is being established. At the same time the YouTube-server is provided information about which of our websites you have visited. If you are logged into your YouTube-account, that enables YouTube to assign your behavior as a user directly to your user account. You may prevent such, if you logout from your YouTube account before. YouTube, in addition, may store several cookies on your device after you have started a video. Such enables YouTube to collect information about our website´s visitors. Information of the said kind may -among others- be used to create video-statistics, improve the user-friendliness and to prevent attempts of fraud. The cookies will remain on your device until you delete them. Further data-processing-activities beyond our scope of influence may be initiated after a YouTube-video has been started to play. The use of YouTube is based on your consent, Art. 6 I 1 a GDPR. Via the Shariff-Two-Klick-Solution, we obtain your respective consent. Should you not declare your consent, a respective data processing will not take place (see also our information on social plugins with Shariff). Further information on how YouTube is handling personal data may be taken from YouTube´s privacy statement which is available here: http://www.youtube.com/t/privacy_at_youtube.